PAGE OVERVIEW
TRIP OVERVIEW
Experience Japan through the perfect blend of modern energy, cultural tradition, and unforgettable food on this carefully curated hosted group trip to Tokyo, Kyoto, and Osaka.
This journey is designed for travelers who want to see it all without the stress of planning—from neon-lit cityscapes and iconic landmarks to serene temples, historic neighborhoods, and vibrant nightlife. Whether it’s your first time in Japan or a long-awaited return, this experience balances must-see highlights with immersive local moments and time to explore at your own pace. This trip is about connection, culture, and unforgettable memories—traveling to Japan with a like-minded group while everything is thoughtfully planned for you.
Basic 7-Night Itinerary:
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Thursday, October 29 - Flight Departures/Travel Day
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Friday, October 30 - Arrival into Tokyo/Check-In
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Saturday, October 31 - Activity/Halloween Party
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Sunday, November 1 - Choose Your Own Adventure in Tokyo
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Monday, November 2 - DisneySea Tokyo
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Tuesday, November 3 - Check Out/Travel to Kyoto & Check-In
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Wednesday, November 4 - Day Trip to Osaka
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Thursday, November 5 - Activity/Farewell Dinner
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Friday, November 6 - Departures
Keio Plaza Hotel Tokyo
Location: Shinjinku, Tokyo
Dates: October 30 - November 3 (4 Nights)
Room Category: Standard Rooms ONLY (King/Queen OR 2 Twins)
FAUCHON L'Hotel Kyoto
Dates: November 3 - November 6 (3 Nights)
Room Category: Classic and Superior Rooms ONLY (King OR 2 Twins)
DETAILS
IMPORTANT INFO
***Travel insurance is RECOMMENDED***
Flights:
Flights should be booked to and from TOKYO - HANEDA AIRPORT (HND). Arrive anytime on October 30th but depart AFTER 1PM on November 6th. It is recommended to fly out of larger nearby airports (i.e. JFK/ATL/YYZ/SEA) for the best pricing.
Activities:
Guests participating in the Mario Kart experience are required to obtain an International Driving Permit (IDP). The permit must be issued no earlier than May 1st, as this marks the six (6) month window prior to the activity date. International Driving Permits can be obtained in the U.S. through AAA. Permits issued before May 1st will not be accepted. A valid U.S. driver’s license is also required at the time of the activity.
Travel Insurance:
Please note that travel insurance must be paid at the time of booking. You have the option to add travel insurance within 7 calendar days of your booking date, after which you won't be able to add it. We highly recommend including travel insurance from the start to protect your investment and give you peace of mind if anything should come up.
Transfers:
In order to arrange your transportation to and from the airport, we kindly request that all air information be provided by September 24th, 2026. Failure to submit air information by this date will result in the forfeiture of your included transfer transportation.
TRIP INCLUSIONS
Stay at a 4.5-Star Hotel - Keio Plaza Hotel - Shinjinku/Tokyo: Oct 30 - Nov 3
Stay at a 5-Star Hotel - Fauchon L'Hotel - Kyoto: Nov 3 - Nov 6
Roundtrip Airport Transfers
Bullet Train (Shinkansen) from Tokyo to Kyoto
Bullet Train (Shinkansen) from Kyoto to Tokyo
Daily Breakfast
A Nightlife Experience with Bottle Service on Halloween
Guided Day Trip to Osaka from Kyoto
Exciting daily activities to show you the best of Japan!
Admission to Tokyo DisneySea
Welcome Gift Bag
Photos and drone videos by a travel photographer
All ground transportation for schedule activities
Dedicated host to ensure you have the most amazing time
INCLUDED
NOT INCLUDED
Flight to/from Tokyo
Travel insurance
Lunch and Dinner
International Driving Permit Fee for Mario Karts ($20)
PAYMENTS
Trip Pay Structure:
Deposit - February 28 | $260.00 |
2nd Payment - March 29 | $320.00 |
3rd Payment - April 26 | $320.00 |
4th Payment - May 31 | $320.00 |
5th Payment - June 28 | $320.00 |
6th Payment - July 31 | $320.00 |
7th Payment - August 30 | $320.00 |
8th Payment - September 27 | $320.00 |
To confirm the reservation of our services, a non-refundable deposit of $260.00 per person is required. The payment towards your trip must be paid according to the payment schedule. It is important to keep up with your trip payment schedule. When you make payments towards your trip, we in turn book activities, hotels and more on your behalf. Late payments will not be accepted.
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Registration will stay open until the trip is full or the deadline is reached, whichever comes first. If you have interest in joining the trip late, please email us for availability.
CANCELLATIONS
When booking with another traveler for this group trip, please be aware that if one traveler cancels their reservation, the booking will be changed to the single occupancy rate, making the remaining traveler responsible for the full cost of the room. No refund will be issued if the room's total cost is not met. Any potential refund must be resolved between roommates, as the hotel will not issue refunds for unpaid room balances.
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Cancellations made 90 days or more prior to the start of the trip will be charged a cancellation fee of 15% of the trip cost or $ 500 per person, whichever is higher.
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Cancellations made 89 to 61 days prior to the start of the trip will be charged a cancellation fee of 20% of the trip cost or $ 700 per person, whichever is higher.
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Cancellations made 60 days or less prior to the start of the trip will be charged a cancellation fee of 100% of the trip cost, with No Refund.
No-shows, late arrivals, voluntary changes, or cancellations by travelers of activities or services during the trip are non-refundable.
TRIP CONTACT
Connect With Us
Have questions about your group trip? 📞 Schedule a call with us for hands-on support and answers to all your questions. We're here to help make your experience seamless!
PROCESS
Your Next Steps
FREQUENTLY ASKED QUESTIONS
Find Answer to Your Questions
1. Are international flights included? We do not provide airfare as part of this package. This allows travelers the flexibility to choose their preferred airline, schedule, and choose seating preferences. We can however advise on airport/s and recommended times you need to fly into/out of.
2. Where should we arrive? Your flight should arrive and depart from Tokyo Haneda Airport (IATA: HND)
3. Where will we stay? We will be staying in Luxury hotel accommodations in Tokyo & Kyoto.
4. What time do we check in and check out? Check-in is at 3 p.m. on the first day of your trip, if you are arriving later on in the day, that is completely fine. However, if you are unable to arrive early, you can take the first day to unwind and recuperate before day 2 of the trip. Check-out in Kyoto is at 11 a.m. on the last day of the trip, however, we will be leaving well before then to head back to Tokyo.
5. What do I need to prepare for the trip? Flights, travel insurance, International Driving Permit for Mario Karts, and personal spending expenses.
6. Do I need a visa for travel to Japan? No visa required.
7. Do I need any vaccinations? No vaccinations are necessary or required.
8. Where can I see the final itinerary? Final itineraries are usually shared with travelers by the travel planner one month prior to the start date of the trip. However, you can check in the inclusions section of the trip for general items that are included to have a better reference of your trip.
9. Can I travel to a nearby country or city before/after the trip? Yes, you are definitely able to travel beyond the group trip, please reach out if further assistance is needed.
